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Store & organise · Wiki & docs · ~9 min read

Docmost

Coming soon

Build your company wiki: spaces, nested pages, real-time editing - and make know-how survive holidays and handovers.

See Docmost in the tool catalogue →
Coming soon. This tool isn't switched on for your company yet - but you can read up in advance. The guide reflects how it will work on your Brundo instance.

What is Docmost?

Docmost is your team's knowledge base - the wiki where process documentation, onboarding guides, meeting notes and internal know-how live. It replaces Confluence or the docs side of Notion.

The difference between Docmost and a folder of Word files: pages link to each other, sit in a browsable tree, are instantly searchable, and open right in the browser with zero friction. Knowledge stops living in one person's head or a lost file.

How it works: content is organised into spaces (one per team or big topic), each holding a tree of pages and sub-pages. Everything is edited in the browser with a modern block-style editor, live with your colleagues.

Getting started

  1. Log in at your company's Docmost address with your Brundo account.
  2. Browse the spaces in the left sidebar - e.g. Company handbook, Sales, Engineering. Open a few pages to get a feel for the structure.
  3. Create your first page: pick the right space → New page. Type a title, hit Enter, and write.
  4. Learn the slash menu: type / in the editor to insert anything - headings, lists, tables, images, callouts, code blocks.

Core concepts

Spaces

Top-level containers with their own members and permissions. Keep the number small - a handful of well-named spaces beats twenty fragments.

Pages and the tree

Pages nest inside pages, forming the tree in the sidebar. Structure follows how people look for things: Handbook → HR → Leave policy.

Blocks

Every paragraph, list or image is a block you can drag to rearrange. The / menu inserts new block types.

Comments and mentions

Select text to comment on it; @mention a colleague to pull them in. Good for reviewing drafts before they become official process.

Full-text search across all spaces you can see, from the sidebar. Fast enough that search beats browsing once you know a page exists.

Everyday tasks, step by step

Write a process doc that people actually use

  1. Create the page in the right space, with a title someone would search for ("How to invoice a client", not "Finance notes").
  2. Open with two sentences of context: when does this process apply, who owns it.
  3. Write the steps as a numbered list, one action per step.
  4. Add screenshots where a picture saves a paragraph.
  5. End with "Owner: @name · Last reviewed: date" so staleness is visible.

Set up onboarding for a new hire

  1. Create a "Welcome - start here" page in the handbook space.
  2. Link the essential pages in reading order: tools, accounts, key contacts, first-week checklist.
  3. On day one, the new colleague reads one page - and finds everything from there.

Move a page to a better place

  1. Drag the page in the sidebar tree to its new parent, or use the page menu → Move.
  2. Links to the page keep working after the move.

Tips & good habits

  • Write it once, link it forever: if you've answered the same question twice in chat, it belongs on a page. Answer with the link next time.
  • Prefer many short, focused pages over one giant page - search works better and links are more precise.
  • Meeting notes: one page per recurring meeting, newest at top. Decisions in bold.
  • Review quarterly: an hour spent pruning outdated pages keeps trust in the wiki high.
  • Docmost is for know-how; Nextcloud is for files. Link from a page to the file, don't duplicate content.

The test of a good wiki: a new colleague can answer their own question without asking anyone. Write towards that.

Troubleshooting & FAQ

Who can see what I write? Everyone with access to the space. Check the space's member list; ask your admin for a restricted space for sensitive topics.

Can two people edit a page at once? Yes - editing is real-time collaborative, like a shared document.

I deleted a page by mistake. Check the space's trash - deleted pages can be restored from there.

Can we import from Notion or Confluence? Docmost supports imports; formats and fidelity are improving release by release. Talk to Brundo and we'll run a test import of your content first.

Useful resources

Curated for the version Brundo hosts (community / self-hosted editions) — cloud-only or enterprise-only material is skipped.